Applicant privacy notice
What we collect when you apply, why we need it, and what happens to it afterwards. We delete applicant data 90 days after the opening closes.
Version 2026-09-03.1 · Effective 3 September 2026
Who is collecting this, and why
FlightBoard is a software company based in Seattle, Washington, United States. We collect the information on this form for one purpose: to assess your application for a FlightBoard internship and, if you are selected, to make you an offer.
We do not use it for marketing. We do not sell it. We do not share it with anyone outside FlightBoard except the service providers listed below, who process it on our instructions in order to run this application system.
What we collect
Only what the application form asks for:
| Information | Why we need it |
|---|---|
| Name | To identify your application and address you correctly |
| Email address | To confirm receipt and to contact you about your application |
| Phone number (optional) | To reach you about an interview if email fails |
| Location and country | To confirm eligibility for the role’s location |
| Education | To assess your background |
| Resume (PDF) | To assess your background |
| Links you provide — GitHub, LinkedIn, portfolio, project, demo video | To review the work you have chosen to show us |
| Your written answers | To assess your application |
| AI usage disclosure | To understand how you produced the work you submitted |
| A one-way hash of your IP address | To detect automated abuse of this form. The address itself is never stored. |
| Your browser’s user-agent string | The same purpose |
We do not ask for sensitive information
Please do not include your date of birth, government identifiers (Aadhaar, PAN, passport, social security number), bank or payment details, photographs, health information, caste, religion, or marital status — in the form or in your resume. We do not need any of it to assess your application, and we would rather not hold it.
If you send it anyway, we will remove it where we reasonably can.
How long we keep it
We delete applicant data 90 days after the opening you applied to closes. This is enforced automatically: every application is given a deletion date when it is submitted, and a scheduled job removes the record and the resume file once that date passes. It does not depend on anyone remembering.
The only exceptions are where we are required by law to keep something, or where you are offered and accept an internship — in which case the records we need in order to engage you are retained, and we will tell you what those are.
If you ask us to delete your application before then, we will.
Where it is stored, and who processes it
This application system is separate from every other FlightBoard system. It has its own database, its own hosting, and its own access control. Applicant data is not accessible from the FlightBoard product, and FlightBoard interns do not have access to it.
Your data is stored and processed in the United States. That means it is transferred outside India. We use the following providers, and no others:
- Supabase — database and encrypted file storage (United States)
- Vercel — application hosting (United States)
- Resend — sending the confirmation email (United States)
Who can see it
Only named FlightBoard reviewers, who sign in with a company email address and a single-use code. Resumes are stored in private storage and are never publicly accessible; a reviewer opening one generates a link that expires in five minutes, and every access is logged.
Your rights
Write to internships@flightboard.app and we will act on any of the following. Please quote the reference number from your confirmation email.
- Ask what personal data of yours we hold, and get a copy of it
- Correct anything that is wrong or incomplete
- Have your application deleted, at any time and without giving a reason
- Withdraw your consent — this withdraws your application, since we cannot assess it without the information
- Nominate someone to exercise these rights on your behalf if you are unable to
- Complain to us, and — if we do not resolve it — to the Data Protection Board of India
Grievances
Contact internships@flightboard.app with anything you are unhappy about regarding your data. We will acknowledge within 7 days and aim to resolve within 30. If we do not resolve it to your satisfaction, you may complain to the Data Protection Board of India.
Automated decisions
No application is accepted or rejected automatically. Every decision is made by a person reading your application.
If something goes wrong
If applicant data is exposed in a way that could affect you, we will notify you and the relevant authority as required.
Changes
This notice is version 2026-09-03.1, effective 3 September 2026. We record which version you agreed to when you applied. If we change it materially while your application is open, we will tell you.
Questions about your data, or want your application deleted? Email internships@flightboard.app and quote the reference from your confirmation email.